Keeping track of member check-ins and package balances on paper cards or spreadsheets leads to errors, session disputes, and lost bookings.
Load package credits directly into the member's wallet. When they attend a class, generate the invoice and select the wallet as the payment method to pay it instantly.
STEP BY STEP
Create the member profile in Zenbooks.
Recharge the member's wallet with their prepaid session balance.
Create an invoice for personal training sessions or classes.
Select the member's wallet as the payment method to pay the invoice.
PLATFORM FEATURES
Zenbooks combines invoicing, prepaid client wallets, time tracking, and real-time financial reporting in a single workspace — no third-party integrations or complex setup needed.
Create branded invoices with automatic VAT/GST calculations, multi-currency support, and one-click PDF export.
Load Fitness Studios & Personal Trainers client deposits into a digital wallet. Settle invoices instantly using the wallet balance — no chasing payments.
Log billable hours per client or project. Import time logs directly into invoices to bill accurately — every hour counted.
Real-time profit and loss reports, expense breakdowns, and balance sheets — always audit-ready and export-ready.
Send professional proposals with itemized line items and payment terms. Convert accepted quotes to invoices in one click.
Configure VAT, GST, or any local tax rate. Issue invoices in AED, SAR, GBP, EUR, USD, AUD and more.
Industry playbook
Simplify class pack billing. Top up the member's wallet balance in Zenbooks. When they complete a session, create their invoice and pay using the wallet. This keeps your records accurate and speeds up check-ins.
Avoid processing credit cards for every single session check-in. Load a package balance to their wallet, and pay their class invoices instantly using the wallet at checkout.
Taxes are recorded dynamically when you generate and pay the invoice using the member's wallet balance.
GETTING STARTED GUIDE
No onboarding calls, no complex setup. Follow these four steps and send your first invoice today — completely free for 14 days.
Sign up in 30 seconds — no credit card required. Your 14-day full-access trial begins immediately.
Add your business name, logo, address, tax registration, and default currency in Settings.
Create a client profile with their contact details. Optionally load their prepaid wallet balance for instant checkout.
Add line items or import time logs, apply VAT, and send a professional PDF invoice in one click.
14-day full-access trial · Cancel anytime · No hidden fees
Select your country to view pre-configured local tax rules (VAT/GST) and currency settings for Fitness Studios & Personal Trainers:
No more manual spreadsheet balance tracking. Start tracking client prepaid balances on an audit-ready ledger.
No credit card · 14-day free trial · Cancel any time
