Processing credit cards for tiny transactions like a 30-minute meeting room booking or printing fee generates high transaction fees and creates massive paperwork.
Let members load credit into their wallet balance. When they book a room or buy printing, create the invoice and select the wallet to pay it instantly.
STEP BY STEP
Create the member profile in Zenbooks.
Recharge their wallet with their prepaid credit balance.
Create an invoice for desks, rooms, or other coworking services.
Select the member's wallet as the payment method to pay the invoice.
PLATFORM FEATURES
Zenbooks combines invoicing, prepaid client wallets, time tracking, and real-time financial reporting in a single workspace — no third-party integrations or complex setup needed.
Create branded invoices with automatic VAT/GST calculations, multi-currency support, and one-click PDF export.
Load Co-working & Shared Spaces client deposits into a digital wallet. Settle invoices instantly using the wallet balance — no chasing payments.
Log billable hours per client or project. Import time logs directly into invoices to bill accurately — every hour counted.
Real-time profit and loss reports, expense breakdowns, and balance sheets — always audit-ready and export-ready.
Send professional proposals with itemized line items and payment terms. Convert accepted quotes to invoices in one click.
Configure VAT, GST, or any local tax rate. Issue invoices in AED, SAR, GBP, EUR, USD, AUD and more.
Industry playbook
Consolidate small coworking charges. Load member prepayments into their wallet in Zenbooks. When they book rooms or desks, create the invoice and pay using the wallet balance. This saves you credit card fees and makes checkout easy.
Using customer wallets allows members to pay for minor workspace amenities instantly. Create their invoice, checkout using the wallet, and the system records the transaction.
Taxes are recorded dynamically when you generate and pay the invoice using the member's wallet balance.
GETTING STARTED GUIDE
No onboarding calls, no complex setup. Follow these four steps and send your first invoice today — completely free for 14 days.
Sign up in 30 seconds — no credit card required. Your 14-day full-access trial begins immediately.
Add your business name, logo, address, tax registration, and default currency in Settings.
Create a client profile with their contact details. Optionally load their prepaid wallet balance for instant checkout.
Add line items or import time logs, apply VAT, and send a professional PDF invoice in one click.
14-day full-access trial · Cancel anytime · No hidden fees
Select your country to view pre-configured local tax rules (VAT/GST) and currency settings for Co-working & Shared Spaces:
No more manual spreadsheet balance tracking. Start tracking client prepaid balances on an audit-ready ledger.
No credit card · 14-day free trial · Cancel any time
