Collect client deposits upfront, track billable hours, and calculate 20% VAT automatically in full compliance with HMRC standards.
Chasing UK clients for payments or manually tracking prepaid balances in Excel wastes hours. It also makes Making Tax Digital (MTD) compliance hard to maintain.
Zenbooks simplifies upfront billing for UK businesses. Load the client's balance in GBP (£). Settle their invoices instantly from their pre-funded balancecalculating 20% VAT and generating a compliant invoice automatically.
PLATFORM FEATURES
Zenbooks combines invoicing, upfront client deposits, time tracking, and real-time financial reporting in a single workspace no third-party integrations or complex setup needed.
Create and send branded invoices in under a minute. Automatic tax calculations, multi-currency support, one-click PDF.
Collect deposits, milestone payments, or full payments. Zenbooks tracks balances automatically and shows exactly what’s paid and outstanding.
Log hours per client or project. Pull them into an invoice with one click rates and totals calculated automatically.
See exactly what you earned, what you spent, and what your profit is updated in real time, exportable any time.
Send a quote, get it approved, convert it to an invoice in one click. No copy-pasting between documents.
Invoice clients in AED, SAR, GBP, EUR, USD, INR and more. Tax rates set automatically based on your country.
TIME TRACKING: LEARNING ACADEMIES & TUTORS (UNITED KINGDOM)
Log teaching hours per student or class. Generate parent invoices directly from session time logs no manual hour calculations needed.
Log billable hours against any client or project in seconds
Import time logs directly into invoices with one click
Track total hours, hourly rate, and VAT automatically
Give clients a transparent itemized time breakdown
Filter time logs by date, client, or billing status
SAMPLE TIME LOG: LEARNING ACADEMIES & TUTORS (UNITED KINGDOM)
Initial project consultation
Sophia & Parent · 2.5 hrs @ $40/hr
Deliverable review & revision
Sophia & Parent · 1.5 hrs @ $40/hr
Final delivery & client handoff
Sophia & Parent · 1.0 hr @ $40/hr
GETTING STARTED GUIDE
No onboarding calls, no complex setup. Follow these four steps and send your first invoice today completely free for 14 days.
Sign up in 30 seconds no credit card required. Your 14-day full-access trial begins immediately.
Add your business name, logo, address, tax registration, and default currency in Settings.
Create a client profile with their contact details. Optionally load their prepaid wallet balance for instant checkout.
Add line items or import time logs, apply VAT, and send a professional PDF invoice in one click.
14-day full-access trial · Cancel anytime · No hidden fees
Select your country to view pre-configured local tax rules (VAT/GST) and currency settings for Learning Academies & Tutors (United Kingdom):
No more manual spreadsheet balance tracking. Start tracking client prepaid balances on an audit-ready ledger.
No credit card · 14-day free trial · Cancel any time
